Transform Forgotten Drawers, Unclaimed Accessories, and Personal Items into a Defensible Governance Program.

Because Every Unclaimed Item Represents a Potential Compliance, Legal, Financial, and Patient Trust Risk.

Nearly every diagnostic imaging department has one.

A drawer, cabinet, shelf, or storage room containing forgotten immobilization devices, hearing aids, eyeglasses, prosthetics, biopsy accessories, radiation therapy devices, and personal belongings with no documented ownership, retention process, or disposition plan.

Over time, these items accumulate silently until an inspection, audit, patient inquiry, or legal claim exposes a governance gap that no one realized existed.

Lost and Found Governance for Imaging Accessories™ provides healthcare organizations with a comprehensive framework for establishing a defensible, enterprise-wide governance program for lost, abandoned, unclaimed, and retained imaging accessories and patient property.

Rather than treating lost and found as a housekeeping task, this resource positions it as an essential component of regulatory compliance, risk management, patient safety, and operational accountability.

Why This Resource Matters

Diagnostic imaging departments routinely manage valuable and clinically significant items, including:

• Immobilization devices

• Radiation therapy masks

• Hearing aids

• Eyeglasses

• Breast biopsy accessories

• Prosthetic devices

• Patient valuables

• Assistive devices

• Specialty imaging accessories

• Department-owned reusable equipment

Without standardized governance, organizations face risks such as:

• Lost patient property claims

• Improper retention or disposal

• Inconsistent chain of custody

• Documentation failures

• Regulatory deficiencies

• Financial liability

• Patient dissatisfaction

• Operational inefficiencies

• Audit findings

• Legal exposure involving unclaimed property laws

This manual provides a structured system to prevent these issues before they become organizational liabilities.

What Makes This Resource Different

Most healthcare organizations have policies for patient belongings, but few have a comprehensive governance program for imaging-specific accessories and unclaimed items.

This resource bridges that gap by integrating:

• Regulatory Compliance

• Risk Management

• Patient Property Governance

• Operational Accountability

• Documentation Standards

• Chain of Custody

• Inventory Control

• Retention and Disposition

• Quality Improvement

• Survey Readiness

The result is a repeatable, auditable process that protects patients, staff, and the organization.

Comprehensive Topics Covered

Imaging Accessory Governance

Develop standardized processes for managing department-owned and patient-owned accessories throughout their lifecycle.

Lost and Found Program Development

Create formal procedures for receiving, documenting, storing, tracking, and returning lost items while maintaining accountability.

Unclaimed Property Management

Differentiate between lost-and-found property and legally defined unclaimed property, with guidance for retention periods and disposition processes.

Documentation and Chain of Custody

Establish complete documentation requirements, including intake logs, ownership verification, storage records, transfer documentation, and final disposition.

Inventory Management

Maintain centralized inventories of retained accessories and immobilization devices to improve accountability and reduce unnecessary accumulation.

Regulatory and Legal Considerations

Understand the governance principles that support compliance with organizational policies, patient property expectations, state unclaimed property requirements, and healthcare documentation standards.

Key Risks Addressed

This resource helps organizations reduce:

✔ Lost patient property claims

✔ Improper disposal of patient belongings

✔ Uncontrolled storage of imaging accessories

✔ Missing documentation

✔ Chain-of-custody failures

✔ Inventory inaccuracies

✔ Regulatory and survey findings

✔ Legal exposure related to abandoned property

✔ Operational inefficiencies

✔ Patient dissatisfaction and reputational harm

Practical Resources Included

This implementation-focused guide includes:

• Lost and Found Policy Templates

• Imaging Accessory Inventory Logs

• Chain of Custody Forms

• Patient Property Documentation Tools

• Unclaimed Property Decision Trees

• Retention Schedule Templates

• Storage and Security Checklists

• Department Audit Checklists

• Risk Assessment Matrix

• Corrective Action Planning Tools

• Leadership Oversight Dashboards

• Continuous Compliance Monitoring Worksheets

Designed For

Ideal for:

• Diagnostic Imaging Directors

• Radiology Administrators

• Department Managers

• Compliance Officers

• Risk Managers

• Patient Experience Leaders

• Quality Improvement Teams

• Radiation Oncology Leaders

• Breast Imaging Programs

• MRI and CT Leadership

• Hospital Operations Executives

• Accreditation Coordinators

Organizational Benefits

Protect Patient Trust

Demonstrate respect for patient property through consistent, documented, and accountable management practices.

Strengthen Regulatory Compliance

Establish standardized processes that support organizational policies, documentation expectations, and regulatory readiness.

Reduce Organizational Liability

Minimize legal, financial, and operational risks associated with lost, abandoned, or improperly managed property.

Improve Operational Efficiency

Replace inconsistent practices with standardized workflows that improve accountability and reduce unnecessary storage.

Enhance Survey Readiness

Provide auditors and surveyors with documented evidence of structured governance, inventory control, and continuous oversight.

Support Enterprise Accountability

Create clearly defined ownership, responsibilities, retention schedules, and performance monitoring across imaging operations.

Built for Modern Healthcare Organizations

Every forgotten immobilization device, hearing aid, biopsy accessory, or patient belonging tells a story about organizational governance.

Without standardized oversight, departments accumulate risk that often remains hidden until a patient complaint, audit, or regulatory inspection uncovers it.

Lost and Found Governance for Imaging Accessories™ provides healthcare leaders with the policies, tools, and governance framework needed to transform an overlooked operational task into a mature compliance program that protects patients, strengthens accountability, and supports continuous operational excellence.

Governance Doesn't End When the Exam Is Complete.

True compliance extends beyond image acquisition. It includes responsible stewardship of every accessory, every personal item, and every asset entrusted to your department.

Lost and Found Governance for Imaging Accessories™ helps healthcare organizations build a defensible, organization-wide program that improves documentation, strengthens accountability, reduces legal exposure, and demonstrates an enduring commitment to patient-centered care.

Every Item Accounted For. Every Process Documented. Every Decision Defensible.

Protect patients. Reduce liability. Strengthen governance. Maintain continuous compliance.

RadVeritas™

Compliance • Quality • Governance

Compliance Today. Excellence Every Day.

Expert Insights. Practical Solutions. Real-World Impact.

Helping Diagnostic Imaging Leaders Build Enterprise Governance Programs for Patient Property, Imaging Accessories, Chain of Custody, Documentation, Regulatory Compliance, Risk Reduction, and Operational Excellence.